The quick answer
Use Asset Summary for balances and Depreciation Schedule Period Depreciation for future expense. Go to Fixed Assets > Reports > Generate Report, pick the Report Type, enter a Start Date and End Date, select the Subsidiary and click Generate. Asset Summary rolls cost, depreciation and net book value up by asset type, from a beginning balance to an ending balance. Period Depreciation lists each asset's depreciation month by month, including months that haven't happened yet. Generate queues a background process on FAM Process Status. When it completes, open the file from Fixed Assets > Reports > My Reports, where each report has a View As XML/PDF link. Both reports read depreciation history rows, including scheduled ones, so check them against the asset list and the general ledger before you quote them as posted.
The screenshots show sample data. The company, user, asset and subsidiary names are fictional. Use your own assets and dates when following the steps.
Before you start
Northgate Cabinetry Co. closed September, and its controller needs two answers for the review pack. What are the fixed assets worth at 09/30/2026, by asset type, and how did that move since the start of the year? And how much depreciation will the assets book in October, November and December? The company has five straight-line assets in the Northgate Cabinetry Co. : Oregon subsidiary, all posted through September.
You need Fixed Assets Management installed and a role that can generate reports, view FAM Process Status and open Fixed Assets Reports History. FAM builds these files with Advanced PDF/HTML templates, so that feature has to be enabled too. Menu labels, report types and fields vary with FAM version, role and localization (Fixed Assets Listing and Schedule 16(1) belong to German and Japanese setups). The example uses one subsidiary, one accounting book (Accounting Method) and straight-line assets. Multi-book accounts also choose a book and posting scope, and a roll-up with Include Children isn't one subsidiary's balance.
Two things to know before you trust a number. Both reports are built from FAM depreciation history, which includes scheduled rows that haven't posted. For a balance you'll quote, reconcile the report to the general ledger with the same subsidiary, book and posting scope. And Period Depreciation needs depreciation schedules to exist for the assets in scope. Transfers and revaluations can delete an asset's forecast rows. If the forecast is missing, run Precompute Depreciation Values on Fixed Assets > Setup > System Setup, then check the schedule is back before you rely on the report. Some assets may not get a schedule at all, for example under a group method or where future accounting periods aren't defined.
01. Match each question to a report
Go to Fixed Assets > Lists > Assets. The five assets are all Depreciating: FAM000071 CNC Router - Bay 1 (96,000.00 over 60 months), FAM000072 Edge Bander - Line 2 (48,000.00, 48), FAM000073 Panel Saw - Bay 3 (30,000.00, 60), FAM000074 Box Truck (54,000.00, 72) and FAM000075 Cargo Van (36,000.00, 60). The first three are Woodworking Machinery and the last two are Delivery Vehicles. The router, saw and truck were already depreciating at the start of 2026. The edge bander started in February 2026 and the van in May.
Now go to Fixed Assets > Reports > Generate Report and open the Report Type list. It offers Asset Register, Asset Summary, Depreciation Schedule Net Book Value, Depreciation Schedule Period Depreciation, Depreciation Monthly Report, Fixed Assets Listing and Schedule 16(1). The balance question by asset type is a job for Asset Summary. The expense question is a job for Depreciation Schedule Period Depreciation. The others answer different questions: Asset Register is an asset-level roll-forward, Depreciation Schedule Net Book Value shows asset-level net book value by period, Depreciation Monthly Report suits a close review that needs journal and posting references, and Fixed Assets Listing and Schedule 16(1) are country-specific.
02. Generate the Asset Summary
In Report Type choose Asset Summary. The page drops Show Components in Reports and Save Report as CSV, which don't apply to this report. In Start Date enter 01/01/2026 and in End Date enter 09/30/2026. Assets to include stays All Assets and Depreciation Method stays Accounting Method, which selects the primary book with GL posting. In the Subsidiary list select Northgate Cabinetry Co. : Oregon. The required fields are Report Type, the two dates and, in this OneWorld account, Subsidiary.
Click Generate. NetSuite opens FAM Process Status with an Asset Summary Report process, status Queued.
03. Follow the process
Click Refresh until the status is Completed, then click Details. In this account the process has four stages: Search for Asset Register Report Data Within Report Dates, the same search Before Report Dates, a Zero Values Subsidiaries search that's Not Required, and Render Asset Summary Report. The two searches report Assets/Tax methods processed counts, here 5 and 3. Treat the stage names and counts here as an example, since they vary with version, books, methods and scope. A Completed process doesn't prove every asset made it into the report, and a failed process may leave no row on Reports History, so a missing file can mean a failure rather than an empty report.
04. Open and read the Asset Summary
Go to Fixed Assets > Reports > My Reports. Fixed Assets Reports History lists the report with its type, Start Date 01/01/2026, End Date 09/30/2026 and View As: XML/PDF. It shows the last 30 days by default, so save the files you need for close. Click PDF.
The header reads Fixed Assets Management - Northgate Cabinetry Co. : Oregon USD, GL Posting, Accounting Method - All Assets and Jan 1, 2026 - Sep 30, 2026. COST, DEPRECIATION and NET BOOK VALUE each have a row per asset type and a total, with columns Beginning Balance, Additions, Sale, Disposals, Transfers, Revaluations, Leases and Ending Balance.
- COST: Delivery Vehicles 54,000.00 at the beginning, 36,000.00 added and 90,000.00 at the end. Woodworking Machinery 126,000.00, 48,000.00 and 174,000.00. The total goes from 180,000.00 to 264,000.00, which equals the five costs on the asset list here because nothing was sold, transferred, revalued or disposed of. The 180,000.00 at the beginning is the router (96,000.00), the saw (30,000.00) and the truck (54,000.00). The 84,000.00 of Additions is the Edge Bander (48,000.00) and the Cargo Van (36,000.00), which started in 2026.
- DEPRECIATION: the total goes from 24,100.00, adds 36,650.00 for the nine months and ends at 60,750.00.
- NET BOOK VALUE: 72,750.00 for Delivery Vehicles and 130,500.00 for Woodworking Machinery, 203,250.00 in total. Sale, Disposals, Transfers, Revaluations and Leases are 0.00 here.
In this example an asset that was already depreciating before the start date is in Beginning Balance and one that started inside the dates is in Additions. That's how these assets fall, not a rule, because an asset's acquisition and depreciation start dates can differ.
05. Generate the Period Depreciation report
Go back to Generate Report. In Report Type choose Depreciation Schedule Period Depreciation. This time Save Report as CSV is on the page but Show Components in Reports isn't. Enter Start Date 10/01/2026 and End Date 12/31/2026, select Northgate Cabinetry Co. : Oregon again and click Generate.
On FAM Process Status a Depreciation Schedule Period Depreciation Report process runs. Click Refresh until it's Completed and open Details. It has two stages here, Generate Depreciation Schedule Values and Generate Depreciation Schedule Report, and the second reports how many assets are in the report, 5.
06. Open and read it
Go to Fixed Assets > Reports > My Reports. The Depreciation Schedule Period Depreciation Report is at the top with Start Date 10/01/2026 and End Date 12/31/2026. Click PDF.
The header reads Period Depreciation, From Oct 2026 to Dec 2026. Assets are grouped as Year 2026 - Delivery Vehicles and Year 2026 - Woodworking Machinery. Each row shows the asset ID, name, AL (asset life), Depr Method and the months Jan to Dec, and only Oct, Nov and Dec carry amounts. The columns are calendar months in this example; an account on 4-4-5 accounting periods can see accounting periods instead. A depreciation schedule report shows at most 12 periods on a page, so a longer range continues on the next page.
- Woodworking Machinery: FAM000071 1,600.00, FAM000072 1,000.00 and FAM000073 500.00 a month, 3,100.00 in total.
- Delivery Vehicles: FAM000074 750.00 and FAM000075 600.00 a month, 1,350.00 in total.
- Total: 4,450.00 in October, November and December each, so 13,350.00 for the quarter.
For these straight-line assets with no residual value, each monthly amount is the cost divided by the asset life, which you can check on the asset list. These are forecast amounts from the assets' depreciation schedules, not posted expense. Nothing posts for those months until Asset Depreciation runs.
Check the result
- Both processes are Completed on FAM Process Status and both reports are on Fixed Assets Reports History.
- The Asset Summary's ending cost, 264,000.00, equals the five costs on the asset list (nothing was sold, transferred or revalued here), and its net book value is cost minus depreciation: 264,000.00 - 60,750.00 = 203,250.00.
- Each monthly amount on the Period Depreciation report is an asset's cost divided by its life, and the monthly totals are 4,450.00.
- Before you quote either number as posted, reconcile it to the general ledger: the same subsidiary, book, posting scope and filters, posted rows only, in the right posting period. A scheduled total isn't posted expense.
Common questions
Which report shows asset balances at a date?
Asset Summary. It rolls cost, depreciation and net book value up by asset type for the dates you enter, with Beginning Balance, Additions, Sale, Disposals, Transfers, Revaluations, Leases and Ending Balance. For the balance at 09/30/2026, run it from 01/01/2026 to 09/30/2026 and read the Ending Balance column.
Which report shows future depreciation by asset?
Depreciation Schedule Period Depreciation. For 10/01/2026 to 12/31/2026 it lists each asset under its asset type with an amount for October, November and December. In this example the monthly total is 4,450.00.
Can I treat a report amount as posted to the general ledger?
No. Both reports read FAM depreciation history rows, and that includes scheduled rows that have no Posting Reference. To prove depreciation posted, check the history row's Posting Reference and the journal. Reconcile the report with the same subsidiary, book and posting scope before you quote it.
Why is my Period Depreciation report missing future amounts?
The report reads the assets' forecast schedules, so an asset with no forecast rows has nothing to show. A transfer or revaluation can delete those rows, and some assets never had a schedule. Run Precompute Depreciation Values on Fixed Assets > Setup > System Setup, wait for its process to complete, check the asset's Depreciation Histories, then generate the report again.
Where do I find a report after I click Generate?
Generate queues a background process on FAM Process Status. When it's Completed, open Fixed Assets > Reports > My Reports. The report is a row on Fixed Assets Reports History with View As XML/PDF. A failed process may leave no row, so a missing report can mean a failure.
How long does a report stay in the history?
The history shows the last 30 days by default. Save the XML, PDF or CSV files you need for close instead of regenerating them later.
Do all report types have the same options?
No. Show Components in Reports and Save Report as CSV appear only for the report types that support them: Asset Summary shows neither, and Period Depreciation shows only Save Report as CSV. The other types here are Asset Register, Depreciation Schedule Net Book Value, Depreciation Monthly Report, Fixed Assets Listing and Schedule 16(1), and the last two are country-specific.
What does Include Children do?
It adds assets from the child subsidiaries of the subsidiary you selected. For one subsidiary's balance, leave it cleared. This example used one subsidiary, one accounting book and straight-line assets, so use the same scope when you reconcile the numbers to the general ledger.