The quick answer
Open the Make Deposits form, select the receiving bank account, mark the eligible payment on the Payments subtab, review the total, and save the deposit. Saving creates the NetSuite deposit transaction; it doesn't confirm bank settlement, matching, or reconciliation.
The screenshots show sample data. Person and operating-company names are fictional. Use your own records and values when following the steps.
Before you start
You need a role with permission to create deposits, an eligible bank account for the applicable subsidiary and currency, and a receipt already posted to Undeposited Funds. Confirm the intended payment and deposit date before starting.
01. Select the receiving bank account
Open Transactions > Bank > Make Deposits. Select the receiving bank Account, then review the date, posting period, and currency. The example uses 1000 Checking.
02. Review eligible payment lines
On the Deposits area, review the Payments subtab and compare each available row with the receipt you intend to deposit. The list includes dates, transaction types, source numbers, currencies, and payment amounts; don't assume the first row is the correct receipt. Payments posted directly to a bank account generally won't need to be selected here.
03. Mark the payment for deposit
Select the intended payment and compare the resulting Amount with your deposit. The example selects one 100.00 payment. Check the source transaction and avoid including an unrelated payment or refund just because its amount matches.
04. Check the saved deposit record
Select Save and wait for the saved Deposit. Review the bank account, amount, and selected payment there. This records the deposit in NetSuite; bank matching and reconciliation follow separately.
Check the result
- The saved record displays the intended receiving bank account and currency.
- The saved Amount agrees with the payment or payments selected on the Payments subtab.
- The saved record shows the selected payment in the Payments section and a Transaction successfully Saved confirmation.
Common questions
How do I record an undeposited payment into a bank account?
Open Transactions > Bank > Make Deposits, select the receiving Account, and open the Payments subtab. Mark the eligible payment from Undeposited Funds, confirm the calculated total, and select Save. Available fields and required selections can vary by role, subsidiary, currency, and account configuration.
Why is my payment missing from the Payments subtab?
Only eligible, undeposited receipts appear. Confirm that the payment was posted to Undeposited Funds, has not already been deposited, and matches the selected bank account’s subsidiary and currency context. A payment posted directly to a bank account generally does not appear because it does not require a separate deposit transaction.
What should I verify before saving a bank deposit?
Verify the Account, date, posting period, currency, subsidiary context where applicable, selected payment, and total amount. Selecting or changing the bank account can affect available payment lines and may clear entered details, so choose the account before final review.
Does saving a bank deposit reconcile or settle the payment?
No. Saving the deposit records the movement from Undeposited Funds to the selected bank account in NetSuite. It does not confirm external bank settlement, approval, bank matching, or reconciliation; those processes depend on the account’s configuration and separate workflows.