Apply a Vendor Prepayment to a Bill in NetSuite
Record a supplier deposit as a vendor prepayment from its purchase order, then apply it to that order's bill so only the balance stays due.
NetSuite guides
Purchasing & payables in NetSuite
Follow a purchase from the order through receipt, billing, and payment. Each guide shows the record to open, the details to review, and the saved result to check.
How to bill two purchase orders on one vendor bill in NetSuite
Use Bill Purchase Orders to put two purchase orders from the same vendor on one NetSuite vendor bill, and check the combined lines before you save.
Bulk Add Subsidiaries to Existing Vendors in NetSuite with CSV
Add subsidiaries to many existing NetSuite vendors in one CSV import, with one row per vendor and subsidiary, the Vendor-Subsidiary Relationship record type, and Internal ID references.
How to buy for another subsidiary with centralized purchasing in NetSuite
Enter one purchase order in a central subsidiary with lines targeted at a sister subsidiary, receive it into one item receipt per target subsidiary, bill it once, and compare where the receipt and the bill post.
Check purchase-order line history in NetSuite
Use NetSuite purchase-order line History to compare old and new expense amounts, inspect the logged user and date, and verify the current line.
Clear offsetting journals from A/P Aging Detail in NetSuite
Verify an equal A/P journal and reversal, assign an approved clearing vendor, apply the pair at zero dollars, and check that unrelated open balances remain.
Special orders vs. drop shipments in NetSuite: receipt and GL impact
Compare warehouse receipt, customer fulfillment, and saved GL impact for a special-order inventory item and a vendor-direct drop shipment.
Compare Use-Tax Rows on a SuiteTax Purchase Order
Preview tax for a manufacturing component and an internally consumed supply, then compare partner-engine use-tax rows by purchase-order line.
Create a monthly vendor-bill reminder in NetSuite
Memorize a NetSuite vendor bill as a monthly reminder. Set its next date and recurrence, then check the queue without creating another bill.
How to Create a Positive Pay File for Issued Checks in NetSuite
With Electronic Bank Payments, open Payments > Cheques > Positive Pay, choose the company bank, narrow Cheque From and Cheque To to the checks your bank hasn't received yet, submit, and find the file on the Payment File Administration record.
How to Create a Request for Quote in NetSuite
Create a NetSuite request for quote that sends the same items, quantity breaks, bid window and terms to several vendors, then check that it saved as Bid Open with every vendor emailed.
Create a Vendor Credit Against an Expense Account in NetSuite
Enter a NetSuite bill credit on the Expenses subtab to reverse a canceled service to its original expense account, then check the GL impact and vendor balance.
Create a Vendor in NetSuite from ChatGPT and Verify It
Ask ChatGPT to create a NetSuite vendor through a connected NetSuite connector, read the ns_createRecord request before you confirm it, then check the vendor list, the record and System Notes.
How to create a vendor in NetSuite
Create a NetSuite vendor, review required supplier details, and check the saved name and subsidiary before purchasing or payment.
How to Create an ACH File for Vendor Bill Payments in NetSuite
With Electronic Bank Payments, check the vendor's EFT bank details, preview the bill payments waiting for a file, generate the ACH file from Generate Bill Payment File, and confirm each payment is linked to the Payment File Administration record.
How to create a purchase order in NetSuite
Create a purchase order, add your items, and check the saved record. Follow a real NetSuite walkthrough, one screen at a time.
How to create purchase orders in bulk from Order Items in NetSuite
Review reorder-point recommendations, adjust quantities, submit multiple Order Items lines, and verify the generated purchase orders by vendor.
How to create a vendor bill in NetSuite
Enter a standalone vendor bill in NetSuite, add an item, and check the saved bill and approval status. A visual guide with a recorded walkthrough.
How to edit a vendor credit due date in NetSuite
Edit and verify a vendor credit’s saved Due Date, then inspect its Apply row in Pay Single Vendor without applying the credit or saving a payment.
Enter a Standalone Vendor Bill in NetSuite
Review a supplier invoice, enter it as a standalone vendor bill, confirm its pending approval status, and review the saved bill details.
Why a vendor bill is missing from Pay Single Vendor in NetSuite (and how to pay it)
A bill that isn't on the Pay Single Vendor Apply subtab is usually on another A/P account, in another currency, or still Pending Approval. Check each, approve the bill on Approve Bills, and pay it.
Inline Edit Vendors From the List in NetSuite
Turn on the Edit switch in the NetSuite Vendors list, fill in blank Category and Email cells without opening each vendor, and confirm the saves in System Notes.
How to pay a vendor bill in NetSuite
Pay a NetSuite vendor bill from Make Payment, review the application, and return to the original bill to check its paid status.
Pay a Vendor Bill to a Secondary Bank Account by EFT in NetSuite
With Electronic Bank Payments, set one bill's Entity Bank (Vendor) to the vendor's secondary bank details, then pay it from Payments > Global Payments > Bill Payment Processing instead of the standard EFT - Bill Payments page.
Price Purchase Orders from a Purchase Contract in NetSuite
Enter a vendor's negotiated prices and quantity break on a purchase contract, then select the contract on a purchase order line so NetSuite sets the rate from it.
Queue Selected Vendor Payments for Check Printing in NetSuite
Learn how to pay selected vendor bills with To Be Printed enabled, review the processed payments, and inspect the resulting check preview.
How to receive a purchase order in NetSuite
Receive a purchase order in NetSuite, check quantities and location, and verify the saved item receipt. Follow the workflow with clear screenshots.
Record an In-Transit Vendor Payment and Confirm It in NetSuite
Save a bill payment as In-Transit so the bank balance holds until the money clears, then confirm it with the bank's processing date in NetSuite.
How a Vendor Responds to a Request for Quote in the NetSuite Vendor Center
Answer a NetSuite request for quote from the Vendor Center: find the request, price every quantity break, propose payment terms and a volume discount, save, and see how the buyer's RFQ shows the response.
Return Items to a Vendor and Get a Bill Credit in NetSuite
Create a vendor return authorization from the purchase order, approve it, ship the units back on an item fulfillment, and enter the bill credit so stock and the vendor balance both drop.
Review a Three-Way Match in NetSuite
Create a purchase order, receive the ordered item, create the related vendor bill, and review the bill's approval status in NetSuite.
Run Procure-to-Pay in NetSuite
Create a purchase order, receive its items, record the related vendor bill, and review the payment result in NetSuite.
How to Schedule Recurring EFT Bill Payment Batches in NetSuite
With Electronic Bank Payments, create a monthly Payment Schedule under Payments > Setup > Payment Schedule, then add it to the vendor batch line on the company bank's Batch Details subtab so NetSuite builds the EFT batch on its own.
How to set up a blanket purchase order with a monthly release schedule in NetSuite
Enter a blanket purchase order for a year of one item, autogenerate a monthly release schedule on the line, then release the first month into a purchase order that links back to it.
How to split a vendor bill into installments in NetSuite
Use an installment term to split a vendor bill from a purchase order into monthly installments, see what Pay Tax Upfront does to the schedule, and find each installment on Pay Bills.
How to take ownership of inbound goods before receipt
Review an in-transit inbound shipment, submit ownership transfer, and confirm receiving is still outstanding.
Track two purchase orders on one NetSuite inbound shipment
Combine eligible lines from two purchase orders on a NetSuite inbound shipment. Verify references, quantities and In Transit status before receiving.
How to turn approved requisitions into purchase orders by vendor in NetSuite
Order four approved purchase requisitions from Order Requisitions in one pass: add a missing vendor, set the agreed rate, and get one purchase order per vendor that links back to each requisition.
How to write a direct expense check in NetSuite
Record a direct expense with a NetSuite check, review the bank account and expense line, and verify the saved transaction.